1.     Introduction

This manual is for the George P. Gibbs Jr., Little League, which is located in Sterling, Massachusetts. George P. Gibbs Jr., Little League, will be referred to as the “League” in the remainder of this manual.  The League includes Major, AAA, AA and Tee-Ball leagues.   The League ID number is 221-04-02.  This Safety Plan along with a Facility Survey of the fields and facilities used by the league are submitted annually to Little League Headquarters.  The league has an active Safety Officer on its board of directors and is responsible for all safety concerns for the league.  His name is David Despres and can be reached at (978) 422-6915or via electronic mail at ddespres@verizon.net. XE "A…Safety Officer" \b  [1]

1.1     Purpose

The purpose of this manual is:

This safety manual will be distributed to each coach and manager of every team in the league at the league sponsored safety clinic.  Copies of this manual will be posted in each equipment box and at the league’s Snack Shack in West Sterling. [2] XE "B...Publish and Distribute this manual." \b

1.2     ASAP – What is it

In 1995, A Safety Awareness Program (ASAP) was introduced with the goal of re-emphasizing the position of Safety Officer "to create awareness, through education and information, of the opportunities to provide a safer environment for kids and all participants of Little League Baseball". 

The following subsections list some important dos and don’ts for managers and coaches

1.2.1     Dos…

•       Attend safety clinic before season starts.

1.2.2     Don’ts…

2.     Emergency Contact Procedure and Phone List [3] XE "C...Emergency Contact Procedure and Phone List" \b

EMERGENCY

Police/Fire/EMS……………………...………..911

Police/Fire/EMS from a cell phone…………...978-422-9098

Sterling Police Non-Emergency…………..978-422-7331

Sterling Fire Non-Emergency……………..978-422-6633

EMERGENCY CONTACT PROCEDURE

1.    Dial 911 for land line or 978-422-9098 for cell phone

2.    Give the dispatcher the required information.  Most dispatchers will ask the following information:

a.    The exact location of the emergency

b.    The telephone number from which the call is being made

c.     The caller’s name

d.    What happened – Describe the nature of the emergency such as a spectator was hit with a foul ball?

e.     How many people are involved

f.      The condition of the injured person

g.    What help is begin given such as first aid, CPR, etc.

3.    Do not hang up until the dispatcher hangs up.  The dispatcher may be able to tell you how to care for the victim.

4.    Continue to care for the victim until EMS arrives

5.    Appoint someone to go to the street and look for the ambulance.

League Contacts

League President – Mike Glavin………………….  (978) 422-3257

League Safety Officer – David Despres……………(978) 422-6915

Umpire in Chief – Randy Olds……………………..(978) 422-0543

All safety related items MUST always be reported to the League Safety Officer.

3.     Accident Reporting Procedure 11 XE "K...Accident Reporting Procedure" \b

3.1     What to Report

An incident that causes any player, manager, coach, umpire, or volunteers to receive medical treatment and/or first aid must be reported to the Safety Officer.  This includes even passive treatments such as the evaluation and diagnosis of the extent of the injury or period of rest.

3.2     When to Report

All such incidents described above must be reported to the Safety Officer within 48 hours of the incident.

3.3     How to make a Report

Reporting incidents can come in a variety of forms.  Most typically they are telephone conversations.   At minimum, the following information must be provided:

1.        The name and phone number of the individual involved;

2.        The date, time, and location of the incident;

3.        A detailed description of the incident as much as possible;

4.        The preliminary estimation of the extent of injuries; and

5.        The name and phone number of the person reporting the incident.

3.4     Safety Officer’s Responsibilities

Within 48 hours of receiving the incident report, the Safety Officer will contact the injured party or the party's parents.  The Safety Officer’s report should:

1.        Verify the information received;

2.        Obtain any other information deemed necessary;

3.        Check on the status of the injured party; and

4.        In the event that the injured party required other medical treatment (i.e., Emergency Room visit, doctor's visit, etc.) will advise the parent or guardian of League’s insurance coverage’s and the provisions for submitting any claims.

If the extent of the injuries is more than minor in nature, the Safety Officer shall periodically call the injured party to

Check on the status of the injuries; and check if any other assistance is necessary in areas such as submittal of insurance forms, etc. until such time as the incident is considered "closed" (i.e., no further claims are expected and/or the individual is participating in the league again).

3.5     Safety Report Forms

Please select the appropriate form and fill it out to the best your ability and forward to the league safety officer.

3.5.1     Injury Report

Please fill out in the event of bodily injury to anyone and return to the league’s safety officer.

David Despres

169 Newell Hill Road

Sterling, MA 01564

(978) 422-6915

George P. Gibbs Jr., Injury Report Form

To be filled out by the Safety Officer

  Within 48 hours of receiving the incident report, the Safety Officer will contact the injured party or the party's parents.

3.5.2     Safety Incident Report

Please fill out in the event of a safety incident and return to the league’s safety officer.  (next page)

David Despres

169 Newell Hill Road

Sterling, MA 01564

(978) 422-6915

3.5.3     Field Safety Diagram

Please fill out in the event of a safety infraction and return to the league’s safety officer.  (next page)

David Despres

169 Newell Hill Road                           

Sterling, MA 01564

(978) 422-6915

3.6      Board of Directors

The following table lists the active board positions, members, phone numbers and e-mail addresses.

3.7     Safety Committee Members

4.     Volunteer Application Form